Schedule 3: Employment, etc.

Schedule 3: Employment, etc captures the income and expenses incurred by individuals who earn more than N$ 50,000 per annum from an employer.

Income

• Total salary or wages earned;
• Total commission earned;
•  The tax value of the following:
  • Free Housing;
  • Housing Allowance;
  • Mortgage bond subsidies;
  • Subsidised loans (should be specified);
  • Company vehicle(s)
• Other fringe benefits;
• Entertainment allowance;
• Vehicle allowances:
  • Running expenses;
  • Purchase allowance;
• Subsistence and Travel expense allowance;
• Other allowances (should be specified);
• Other income (should be specified);
• Amounts received from study policies;
• Gratuity, bonus or other compensation received as a result of termination of services;
• Balance of Gratuity, bonus or other compensation (if so elected by you) to be deferred to:
  • Current year (1/3 of balance);
  • Next year (1/3 of balance);

Expenses

• Expenses incurred with Entertainment allowance (limited to Entertainment allowance amount);
• Motor Vehicle Expenses (where vehicle allowances are received, the amount claimed may not exceed such allowances) [note: figure is calculated by completing Schedule 19];
• Expenses incurred with Subsistence and Travel expense allowance;
• Proceeds of study policies applied for post school tuition of children;
• Amount claimed as an exemption (max. N$ 300,000) in terms of Sect 16(1)(0);
• Contributions to an approved:
  • Pension Fund;
  • Provident Fund;
  • Retirement Annuity Fund.
• Contributions to a Study Policy:
  • Premiums paid i.r.o Study policies;
  • Total contributions to a Study Policy;
• Other expenses incurred in the production of income;
• Loss from Scrapping;
• Donations in terms of Sect 17(1)(s).

Notes

The following information should be attached, in the event that Schedule 3: Employment, etc. is completed:

1. Please attach Employee’s Tax Certificate (PAYE 5).
    
2. Other Fringe Benefits
   If identified provide list details, descriptions and amounts of other fringe benefits.
    
3. Other Allownaces
   If identified provide a list of expenses with descriptions and amount incurred in respect of other allowances should be attached.
    
4. Donations
   If identified provide a list reflecting the name of the done, the amounts of the donation and attach the certificates issued by the educational institution or welfare organization to which the donations was made.
    
5. Foreign travel expenses
   If identified provide a list with the purpose and date of each foreign trip and the amount claimed. Where such a trip included private travel, the basis of allocation of the total expenses between private and business is to be fully disclosed.
    
6. Entertainment expenses
   If identified provide a list of people / businesses entertained: (PLEASE NOTE: private entertainment expenditure may not be claimed).
    
7. Other expenses incurred in the production of income
   If identified provide a list indicating the nature of the expeses and the amounts expended.
    
8. Other deductions
   If identified provide a list indicating the nature of the deductions and the amounts claimed.
    
9. Section 17(1)(o) Lump Sum contributions by employer to pension / provident / benefit funds
   Submit copy of the approval granted by the Commissioner of Revenue Management.
    
10. Vehicle Expenses
    insert amount per schedule 19.
     
11. Recoupments
    An allowance claimed in respect of any asset under section 17(1)(e) in prior years in wholly or partly recouped if such asset is sold, or removed from the trade(s) in respect of which the allowance was claimed, or removed from Namibia during the year of assessment under review. Calculations are to be reflected in a separate schedule.
     
12. Study Policies:
    1. Premiums paid, amounts received and proceeds applied.
    2. Attach certificates issues by the institution reflecting details of amounts paid / amounts received.
    3. Proceeds of Study Policies: Please submit a schedule indicating:
       1. For which child / children the proceeds were applied;
       2. The amounts applied and
       3. To which post school institutes the amounts were paid.
       4. Attach documentation in proof of payments made

ITAS Attachments

The following attachments (additional information) is required, when submitting taxes via the Integrated Tax Assessment System (ITAS):

1. PAYE 5 Certificate depicting the name of the taxpayers employer and the period of employment;
2. Study policy assurance company name.